MS Outlook Calendar
Sharing Your Calendar
Setting Permissions
To start sharing your calendar, left-click Share My Calendar on the navigation pane, on the left. This only works in Outlook 2003 and Outlook 2007. Alternatively, you can also right-click the word Calendar in the folder view, then click Properties, then click the Permissions tab. This second method allows you to view all sorts of other aspects of your Outlook calendar, and it works in versions of Outlook prior to 2003. Remember that if you've altered certain aspects of how you view Outlook, these settings may be in different places for you.
This is the permissions tab in the Calendar Properties window. Here, you can allow others to view your Outlook calendar with varying degrees of access.
- To add a new user to whom you'd like to give some form of access to your calendar, click "Add..."
- You'll then see your address book, and if you're logging in from the VETMED domain, you'll see the "Global Address List," which has all the users at the college. You'll probably choose one of them.
- Double-click the names of any users to whom you'd like to give permission, then click "OK."
Once you've got the name or names of people to whom you'd like to give permission, you can decide the level of access these users should have on an individual basis. You can choose one of the preset permission levels listed above, or you can decide exactly which powers the user should have. You can decide whether the user can:
- Create items on the calendar (Create items)
- Read items on the calendar (Read items)
- Create subfolders, that is, folders within existing folders (Create subfolders)
- Be listed as the owner of the calendar (Folder owner)
- Be listed as the person to reply to in e-mails about invitations to appointments (Folder contact)
- See the calendar (Folder visible) Note: to perform any other function, the user must actually see the calendar first.
- Edit certain items, whether their own or all of them
- Delete certain items, whether their own or all of them
Seem confusing? You can also use preset permission levels to do this more easily. The most useful are:
- Owner - Full editing powers and listed as the owner and person to e-mail back about invitations
- Author - Able to create and edit only their own entries
- Reviewer - Only able to read posts.
Once you've chosen permissions, click okay. The users you've chosen will be able to do just what you've said they can, and nothing more.