Viewing Public and Shared Calendars
Public Calendars
For calendars shared amongst departments in the college, look in the Public Folders.
- Click the Go menu in Outlook 2003 and Outlook 2007, or View in prior versions.
- Click Folder List. This brings up a list of all the folders to which you have access, including Public Folders
- Expand the Public Folders by clicking the plus next to it.
- Expand All Public Folders.
- Expand VetMed.
- Find the department of the calendar for which you are looking.
- Expand that department.
- Click the calendar.
Your viewing pane will now show that calendar. Depending on the status given you by the creator of the calendar, you may be able to make changes.
Shared Calendars
Another kind of calendar you may want to access is a Shared Calendar. These are individuals' calendars which they've chosen to share with others. Remember, the calendar's creator must have given you permission before you may view it. Click here to learn how to share your own calendar.
- Click the File menu.
- Click Open.
- Click Other User's Folder.
- In the new window, make sure the drop-down menu reads Calendar
- Type the name of the person whose calender you'd like to view. You may also click the Name... button to choose from your Address Book. Click here for more information on your Address Book.
- Click OK.
You will now see the other user's calendar displayed adjacent to yours.